Tips on Horizon Europe Programme’s Standard Application Form

Horizon Europe Programme serves as the fundamental funding Programme with the objective of Research and Innovation at its core, facilitating EU’s overall impact and progression. The following article provides an overview of its Application Form (Part A) and Technical description (Part B).

A. Application Form. (Information added in this area is done via a submission system portal and can be edited at any point in time before the final submission)

1. General Information:

> To be filled only by the project coordinator’s contact information. All participants can view it.

> ABSTRACT must be clear, concise, and relevant. The cost and time frame to achieve proposal objectives should be realistic and adequately communicated.

> DECLARATIONS contain terms and conditions of the proposal and are mandatory to fill. (False statements may lead to EU financial regulation penalties.)

2. list of all participants:

> Here, the initiator of the proposal is the chief or ‘main contact person’ for services, having full access rights to edit and upload proposal attachments.

> The ‘Coordinator contact’ has full access to edit and upload attachments.

> All other ‘participant contacts’ have read-only rights. If and when granted full access rights, they can only edit their section of the administrative form.

ORGANIZATION DATA reveals all relevant information about the participating organization.

RESEARCHERS involved in the proposal follow a hierarchy from top researcher to first stage researcher as defined in the Frascati 2015 manual.

After highlighting the role of the participating organization in the project, the proposal must include five relevant publications, alongside five relevant projects carried out recently.

Following this, all relevant technical material required to execute the proposed work must also be highlighted.

The proposal must also include a coherent Gender Equality Plan (GEP) ensuring the protection of gender identities and the promotion of gender integration.

3. Budget of the proposal: All potential inflows and outflows must thoroughly be calculated to ensure optimal cost-effectiveness.

4. Ethics and Security: Environmental health hazards, breach of personal data, exploitation of human life, non-compliance with regulatory laws, and misuse of power must all be kept in mind before proceeding with the proposal.

5. Other Questions: The two-stage calls must ensure that there are no discrepancies in the information shared in stage 1 and stage 2 of the project proposal.

B. Technical description- Highlights the scope of the project (Information must be shared as a PDF document, the template of which is to be downloaded directly from within the submission system. Any edits or updates must be done manually as a revised PDF document before final submission.)

The PROPOSAL TEMPLATE (Page 3 of 23 part B) shares all structural and formatting details pertaining to the document, followed by a detailed DESCRIPTION of the breakdown of the proposal narrative consisting of: Critical Risk, Deliverables, Impacts, Milestones, objectives, outcomes, the pathway to impact, Research output, results, and technology readiness level.

The TITLE OF THE PROPOSAL is followed by a list of participants.

Following this, the 1. Excellence highlights areas that fall within and outside the scope of the project.

1.1. Objectives and ambitions take into account the realisticness of the project.

1.2. Methodology highlights the tools and techniques chosen to meet the project’s objectives. They must be in compliance with Article 17 of Regulation (EU) No 2020/852, and must uphold the six environmental objectives of the EU Taxonomy Regulation.

2. Impact: An in-depth assessment of the potential and anticipated impact of the project’s objectives, the credibility of the pathways to achieve them, and maximizing outcomes.

2.1 Project’s pathways towards impact: Effects of long-term project results.

2.2 Measures to maximize the impact

2.3 Impact Summary (Target groups, Outcomes, Impact)

>Specific needs: Reasons that led to a need for reform.

> Expected results: Did the project successfully cater to the issues it was initially designed to target?

> D & E & C measures: Evaluating wider socio-economic results of the project via dissemination, exploitation, and communication methods.

3. Quality and efficiency of the implementation: Risk assessment and effectiveness of the work plan.

3.1 Work plan and resources

3.2 Capacity of participants and consortium as a whole: Bringing together experts from all fields to reach conclusive and valid findings.

This report of the Horizon Europe Programme concludes with the STANDARD MODULAR EXTENSION OF PROPOSAL TEMPLATE, where issues of additional financial support and requirement of additional information are raised, as and when required.



Page limit: The title, list of participants, and sections 1, 2, and 3, together, should not be longer than 45 pages. All tables, figures, references and any other element pertaining to these sections must be included as an integral part of these sections and are thus counted against this page limit. The number of pages included in each section of this template is only indicative. Evaluated in the way they were submitted so ALL REQUIRED ASPECTS have to be addressed

The page limit will be applied automatically. At the end of this document you can see the structure of the actual proposal that you need to submit, please remove all instruction pages that are watermarked.

The page limit is not a target. It is in your interest to keep your text as concise as possible since experts rarely view unnecessarily long proposals in a positive light.



The reference font for the body text of proposals is Times New Roman (Windows platforms), Times/Times New Roman (Apple platforms), or Nimbus Roman No. 9 L (Linux distributions).

The use of a different font for the body text is not advised and is subject to the cumulative conditions that the font is legible and that its use does not significantly shorten the representation of the proposal in a number of pages compared to using the reference font (for example with a view to bypass the page limit).

The minimum font size allowed is 11 points. Standard character spacing and a minimum of single line spacing are to be used. This applies to the body text, including text in tables.

Text elements other than the body text, such as headers, foot/endnotes, captions, formulas, may deviate but must be legible.

The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers).


By Mahnoor Tariq & Elizaveta Rusakova

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